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Operational Policies

The principal shall not cause or allow any practice, activity or decision that is unethical, unlawful, and imprudent or which violates the school’s charter and commonly held professional ethics.

The key contribution is the leadership of the school, ensuring day to day management.


  • Curriculum Delivery
  • Personnel
  • Appointments
  • Financial Planning
  • Asset Planning and Protection
  • Health & Safety
  • Child Protection Policy
  • Legal Responsibilities
  • Fundraising Policy

Curriculum Delivery

Delivery of the curriculum shall foster student achievement.  Therefore the principal should:

  1. Ensure opportunities for success in all essential learning areas and skill areas of the New Zealand curriculum.
  2. Report on progress and achievement of students.
  3. Identify students at risk of not achieving including those gifted and talented students and implement teaching and learning strategies to address needs.
  4. Consult with our school’s Maori community about the policies/plans for improving the achievement of Maori students.
  5. Provide career information and guidance for Year 9 and above.
  6. Seek board approval before changes to the school curriculum requiring increased expenditure or significant changes to programmes or staffing are made.
  7. Ensure achievement of the Charter goals and targets.
  8. Consult with our school’s communities about the policies and plans for improving the achievement of Maori students.


The board delegates responsibility to the principal on all matters relating to the management of staff in the expectation that they will be managed in a sound, fair, and respectful manner in accordance with the current terms of employment documents. Therefore, the principal should:

  1. Ensure that employees are not discriminated against on other than clearly job-related criteria, individual performance or qualifications.
  2. Ensure all employees their rights to personal dignity, safety and access to an approved and fair internal grievance process.
  3. Ensure that all required staff are registered or have a current Limited Authority to Teach.
  4. Provide a smoke free environment.
  5. Provide for all staff an employment agreement.
  6. Provide a suitable professional development programme which takes into consideration the requirements of the strategic and annual plan.
  7. Ensure that annual performance appraisals are carried out.
  8. Meet current employment legislation.
  9. Take reasonable steps to protect staff from unsafe or unhealthy working conditions.
  10. Meet the requirements of the Health and Safety in Employment Act  2015
  11. Provide Protective Disclosure protection


To assist in the appointment of quality staff to any vacancy which may arise appointment, committees with expertise relevant to the vacancy will be selected to carry out the appropriate appointment procedures.  In accordance with the regulatory requirements for safety checking under the Vulnerable Children Act 2014, we demonstrate our commitment to the safety of children by adopting appropriate safety checking practices when employing school staff, whether core workers, volunteers or other.  This policy is used in conjunction with school procedures on safety checking, police vetting and screening.  Therefore, the principal shall:

  1. Meet legal requirements
  2. Act as a good employer
  3. Appoint the best person for the job
  4. Determine the composition of the various appointment committees according to the schedule outlined below:
  • Appointment of the principal is the responsibility of the BOT who will determine the process.
  • Appointment of a Deputy-Principal will involve at least an appointment committee consisting of the principal and a BOT Representative.
  • Unless determined otherwise by the BOT, appointment of all other, teachers, part time teachers, long term relieving teachers, and non teaching staff will be the responsibility of the principal and approved by the BOT.

Finance Policy

The board of trustees is responsible for ensuring the school’s financial viability and for ensuring that the school’s financial policies and practices met the NZ accounting standards.

The principal will ensure that robust financial procedures and controls are implemented and that the board is provided with regular reports on the financial status of the school.

Financial Planning and Budgeting

The board of trustees will ensure that budgets are developed to align with and enable the implementation of the school’s strategic and annual plans.

The principal is responsible for managing and monitoring the school’s budget in support of the school’s strategic and annual financial plans.  The budget will:

Reflect the priorities set by the board through the planning processesEnsure adequate working capitalMeet Ministry standards and timeframes

Financial Practice

The principal will ensure that:

  1. Funds are used for approved purposes
  2. Financial records are kept up to date
  3. Appropriate financial controls are in place and applied, including separation of duties.
  4. Mechanisms are in place to prevent fraud and theft.
  5. Staff and creditors are paid on time and accounts receivable are collected
  6. Ministry returns are completed on time.
  7. Board approval is obtained for any expenditure outside that budgeted and of the principal’s delegated authority.

Asset Planning and Protection

The board of trustees is responsible for ensuring that a plan and programme for the maintenance of the school’s assets is in place.  These include the school grounds, buildings, equipment facilities and IT structure.

The principal will ensure that:

  • The school’s 10 year maintenance property plan is implemented
  • An up to date asset register is maintained
  • Appropriate insurance is in place
  • A competitive tendering process is used for contracts over $10,000.
  • Obtain board approval for maintenance contract over $10,000.
  • Minor maintenance is undertaken in a timely fashion.
  • Any stock held is in a secure place and value is maintained.

Health & Safety

This policy should be read in conjunction with the Health and Safety at Work Act 2015 (HWSA 2015)

The Board of Trustees is committed to ensuring the health and safety of all workers, students, visitors and contractors by complying with relevant health and safety legislation, regulations, New Zealand standards and approved codes of practice.

The Board of Trustees is committed to providing and maintaining a safe and healthy workplace for all workers, students, and other people in the workplace.  We will achieve this through:

  • Making health and safety a key part of our role
  • Working with our workers to improve the health and safety system at our school
  • Doing everything reasonably possible to identify hazards, remove or reduce the risk of injury or illness
  • Making sure all incidents, injuries and near misses are recorded in the appropriate place
  • Investigating incidents, near misses and reducing the likelihood of them happening again
  • Having emergency plans and procedures in place
  • Ensuring a risk analysis management system (RAMS) is carried out where and when appropriate
  • Training everyone about hazards and risk so everyone can work safely
  • Providing appropriate induction, training and supervision for all new and existing workers
  • Helping workers who were injured or ill return to work safely
  • Providing privacy of personal documentation held at school
  • Providing students with basic health and safety rules, information and training and encouraging them to engage in positive health and safety practices

Child Protection Policy

All staff (including contractors and volunteers) at WEGC have a commitment to identifying and responding to child abuse, neglect and the vulnerability of children in a timely and appropriate way.  Our policy recognises the important role and responsibility of all of our staff in the protection of students.

  1. All responses to child abuse will be in accordance with the Principles and procedures outlined in the Children and Young Persons and their Families Act 1989 and the Vulnerable Children’s Act 2014.
  2. The rights, welfare and safety of the young person are our first and paramount consideration.
  3. We recognise the rights of family and whanau to participate in the decision making about their children, unless this would result in an escalation of risk.
  4. We are committed to ensuring that all staff are able to identify the signs and symptoms of potential abuse and neglect and are able to take appropriate action in response .
  5. If a staff member suspects or a student discloses physical, sexual or emotional abuse, they must report their concern to the Senior Leadership Team or Guidance Leader.
  6. Our best practice is that referrals are made with the knowledge of the student and the Principal.

Legal Responsibilities

School procedures will meet the legislative statutes and regulations as set down in the appropriate Acts, Ministry of Education circulars and the Education Gazette.

Wellington East Girls’ College Fundraising Policy


Wellington East Girls’ College fundraises within a framework of fairness and fiscal transparency and accountability. The purpose of this policy is to provide clear guidelines for persons in the WEGC school community carrying out any fundraising activities in association with and for the benefit of WEGC.


When fundraising in the name of Wellington East Girls’ College public trust is vital. Therefore all activities must be transparent and accountable to the school, community, donors, stakeholders, parents, and students in order to succeed.

Fundraising Principles

  • All fundraising activities will be aligned with the mission and values of Wellington East Girls’ College.
  • Priority will be given to fundraising that supports school projects that will benefit a number and cross section of students.
  • The WEGC name and logo are an asset and approval is required before use of these for fundraising or sponsorship purposes.
  • Any fundraising and or sponsorship activity undertaken must not interfere with (a) the normal running of the school and (b) must be consistent with the values inherent to the school.
  • The safety of students during fundraising activities is paramount and must be planned and provided for.
  • Fundraising will not involve the promotion of alcohol, tobacco products and services, which are considered by the WEGC Board of Trustees or the Principal to be detrimental to health and well-being
  • Fundraising provides a means for parents and the community to support WEGC and is not the primary role of school staff.
  • Participation in fundraising activities will be voluntary and will not generate undue additional work for staff.
  • All fundraising will meet required legal obligations such as those outlined in the Gaming Act 2003 administered by the Department of Internal Affairs.